If your group does not appear on the All Groups page in OrgCentral or via the search, please contact SPI at studentinvolvement@k-state.edu

Only individuals listed as Officers of a group have access to the re-registration form. If you do not see the "Re-Registration" button,  then it is likely you are not currently listed as an officer of your group.

Please contact SPI at studentinvolvement@k-state.edu and provide your full name along with the full organization name of the group you are trying to re-register, as well as a short description of the issue you need help with (I.E. I need access to re-register my student organization). A SPI staff member will activate your access or respond with additional information.

One easy way to tell if you are a member vs. an officer of a group is to visit your organization's group in OrgCentral and pay attention to the information displayed. When officers visit their group in OrgCentral, they are taken to the dashboard, which is an administrative view of your management features. If you are not directly taken to the dashboard, then you are not listed as an officer of your group.

If you need to complete the re-registration process for your organization, but you are not currently listed as an Officer of you group, please contact Student Programs and Involvement via email (studentinvolvement@k-state.edu) and provide Your Full Name along with the Full Organization Name of the group you are trying to re-register, as well as a short description of the issue you need help with (i.e. I need access to re-register my student organization). A SPI staff member will activate your access or respond with additional information.

If your organization advisor is a current K-State faculty/staff member, you may want to check the spelling of their name as all currently employees should have accounts created in the system. If you continue to have issues, email studentinvolvement@ksu.edu and we can check further.

Your RSO sponsor is the individual that has university authority to assume financial responsibility, risk accountability, and has final authority over the organization. If you are within an academic department, chances are this person is either the department head or a college dean. If your organization is in a department outside of a college, chances are this person is the director of the office your organization works with most closely. If you need additional assistance in identifying this person, your advisor may know, or you can email studentinvolvement@ksu.edu for further assistance.

If your RSO sponsor doesn't recall getting an email to approve the organization's registration, email studentinvolvement@ksu.edu to have the email notification re-sent. You might also encourage the RSO sponsor to check their spam & junk folders. The email would come from CampusGroups with the subject line "WORKFLOW APPROVAL..."

The checklists will only be assigned to the individuals listed as the President and Advisor of an organization on the re-registration form.

The checklists are assigned to individuals manually by a SPI staff member after a group’s initial registration or re-registration form has been submitted. This may take 1-2 business days to appear in OrgCentral. The president and advisor will receive an email from a SPI staff member when the checklist assignment has been made.

An advisor is a member of the university faculty or staff, on at least 0.5 FTE, who acts as the primary liaison between the university and the recognized student organization. Learn more here.

Sponsored RSOs will have an advisor assigned to the organization by their sponsoring department.

Affiliated RSOs are responsible for seeking out a University faculty/staff member to serve as an Advisor. A great place to start is within your own personal network. Ask your friends, members, and alumni to help out. Tell your professors, mentors, and academic advisors about your organization and ask them to share your information with anyone they know who might be interested. When chatting with a potential new Advisor, discuss your expectations of the Advisor, such as how often you’d like them to attend meetings and events, and what areas you need their support in.

All RSOs are required to have a faculty advisor at the time of recognition. If you do not have an advisor at that point, you will not be able to recognize with the University.

This is not an exhaustive list or financial advice. The university retains the right to review off-campus accounts of recognized student organizations.

• General Accounting Compliance
  • Who will assist your organization with making sure its account meets all compliance requirements? Because of the nature of off-campus accounts, the University will not provide accounting advice or services. The organization will be entirely responsible for knowing of and meeting all requirements and best practices.
• Establishing a bank account
  • Does your organization have a Federal Identification Number? This will be required to open an account. You may not use the University's Federal Identification Number.
    • Ensure your organization name matches what is listed as the organization if you do have a Federal Identification Number.
• Account Signature Authority
  • Who will be authorized to access/spend/sign for your bank account?
  • How will the transfer of authorization be handled when someone leaves the organization?
  • How will your organization ensure that someone in your organization has access to your account?
  • How will your organization handle any fees incurred for the account, such as an overdraft fee?
• Record Keeping
  • Who will keep track of your organization's account balance?
  • Who will verify that the debits/credits to the account are legitimate and complete?
• Accepting / Depositing Funds
  • Who/how/when will your organization deposit funds to your account?
  • What methods will your organization utilize to accept funds? EX: case, check, Venmo, credit card?
• Payment / Invoices / Contracts
  • Who will process payments for your organization?
  • Will you seek legal support when entering a contract? EX: You hire someone using your off-campus funds.
  • Who will process 1099 forms for your organization?
• Tax Reporting
  • Who will make sure your organization adheres to tax reporting obligations?
  • IRS Publication 557: Tax-Exempt Status for Your Organization
• Sales Tax
  • Will your organization collect sales tax?
  • Will your organization remit (pass along) that sales tax to the appropriate authorities?

RSOs may open an account at the bank of their choosing. When opening an account, RSOs may be required to provided certain information or documentation, such as:

• EIN or SSN
  • RSOs can apply for an EIN with the IRS. DO NOT use K-State's EIN.
• Articles of Organization
  • Provide a document from the organization that outlines the individuals who hold officer positions for the organization, their contact information, and the name of the officer position they hold.
• One Document That Proves Existence of Organization
  • The organization's constitution may meet this requirement in some circumstances.
• Authorized Signers
  • The organization may need to establish who is an Authorized Signer for the account. Individuals may need to show a government issued photo ID.
  • Updating Authorized Signers - It is possible that only a currently authorized signer would have the authority to make changes to who is on the signature card for the account. To update/change authorized signers, the organization may need to provide the bank with a copy of the minutes from the meeting that outline specifically who/what is changing with the account.

• Can Sponsored RSOs use the University's FEIN to open off-campus accounts?
  • No. Sponsored RSOs interested in obtaining an FEIN should apply with the Internal Revenue Service.
• Can Sponsored RSOs use the University's tax-exempt status to make purchase?
  • Only if they are using funds on deposit with the University to pay for the purchase.
• Can Sponsored RSOs work with the KSU Foundation to accept donations?
  • They should work with their sponsoring department to learn more.

• Can Affiliated RSOs use the University's tax-exempt status for purchases?
  • No. Affiliated RSOs interested in tax-exemption should apply for 501c3 status with the Internal Revenue Service.
• Can Affiliated RSOs use the University's FEIN to open off-campus accounts?
  • No. Affiliated RSOs interested in obtaining an FEIN should apply with the Internal Revenue Service.